IPRA Statute

IPRA STATUTE (revised as of August 14, 2014)

 

Final Report of Activities to the IPRA Council and the IPRA Membership

The two IPRA Secretary Generals with the support of the Executive Committee of the IPRA Council appointed the following IPRA Council members in spring 2017 for the task to carefully and systematically review the IPRA Statutes and to develop a new consistent text.

The following IPRA Council members were appointed for this task:

They developed a first draft until 31 October 2017 that was submitted to all IPRA Council members. Two IPRA Council members sent detailed comments that were reflected in the revised final version.

In mid-April 2018 the IPRA Subcommission on a Revision of IPRA’s Statutes received the final report of the second IPRA Subcommission on Commissions that reviewed the work of the IPRA commissions and made suggestions for the merger of commissions.

Based on all proposals received from IPRA Council Members this final text was adopted by consensus in April 2018 by all members of the Subcommission and is herewith submitted to all IPRA members. Comments, criticisms and suggestions by IPRA members should be sent until 31 July 2018 by Email both to the two Secretary Generals and to the coordinator of IPRA’s Subcommission on the Revision of IPRA’s Statutes:

After this the members of the subcommittee will review all proposals and revise these draft statutes for submission to the IPRA Council and afterwards to the Administrative Meeting during the 27th IPRA Conference held at Ahmedabad, India, 24-28 November 2018. During this meeting only IPRA members who have paid their membership fee for 2018/2019 will be able to vote. Based on the old statutes (Art. 18 of 2014) the adoption of the new statutes requires a 2/3 majority. The new statutes will apply after they were approved by the Administrative Meeting.

with best regards

Hans Günter Brauch

on behalf of the IPRA Subcommission on the Revision of IPRA’s Statutes

Attachments: Proposed new Statutes (2018) for adoption and present Statutes (2014)

New Proposed IPRA Statutes for adoption in Ahmedabad

IPRA Statutes (Revised Final Draft, 1-5-2018)

Art. 1:  Name

The International Peace Research Association (IPRA) was established at a conference held in London on December 3, 1964.

Art. 2:  Nature

IPRA is a voluntary non-profit international scientific association of researchers and educators.

Art. 3:  Purpose

The purpose of IPRA is to advance research into the conditions of peace and the causes of war and other forms of violence. To this end IPRA will engage in global cooperation for the advancement of peace research by:

Art. 4:  Diversity

IPRA is fully committed to the principles of equity and diversity, based on geographical representations, genders, races, classes, sexual preferences, ages, religions, cultures, political perspectives, and areas of expertise in research, education, and action/advocacy. This diversity should be reflected by all institutions (Secretary General(s), Council, Executive Committee, Regional Associations, Commissions and other organs that may be established in the future).

Art. 5: Activities

To achieve its purpose IPRA will engage, in close cooperation with UNESCO and other international governmental and non-governmental organisations, in:

Art. 6: Members

IPRA consists of individual scholars, scientific institutions and scientific associations who have paid their membership fee. IPRA may also have personal or institutional supporting members. Applications by new members will be considered by the Executive Committee.

Art. 7: The General Conference

IPRA’s General Conferences shall be held every two years. The scientific programme will be prepared by the Secretary General(s) and the Administrative Meeting will be prepared by the Secretary General(s), the Council with the advice of the Executive Committee. The Secretary General(s) may appoint a programme chair.

Art. 8:  The Administrative Meeting of the General Conference

The Administrative Meeting of the General Conference shall determine the general policy of IPRA. It shall hear and approve the report of activities and the financial report of the Secretary General(s) and any other report the Secretary General(s), IPRA’s Council or Executive Committee will submit.

The Administrative Meeting elects the Secretary General(s) and the IPRA Council.

It is possible to elect one or two Secretary Generals. If two SGs are elected they may serve either for two years or consecutively for two years each. One should be male and the other female and both should represent different geographical areas.

 The term of the IPRA Council begins immediately and lasts until the next Administrative Meeting at the next General Conference.

Individual or institutional members who have paid their membership fees have one vote. Representatives voting in proxy for individual or institutional members that are not present at the Administrative Meeting must have a written signed certificate from the respective individual or institutional members and a confirmation by IPRA’s financial officer that the membership fees were paid and received prior to the Administrative Meeting.

Art. 9:  IPRA Council

The IPRA Council shall consist of 24 elected members, representing as far as possible the different geographic regions of the world and scientific disciplines. The Council is also made up of ex officio members (without voting rights) responsible for various functions of the organisation. The Council is the highest decision-making body between Administrative Meetings, and will advise and give input to and support its Executive Committee and SGs.

The Administrative Meeting, in consultation with the regional association meetings which take place during the General Conference, elects the 24 Council members by quota-election for a period of two years. Only one direct consecutive re-election is possible. The two candidates in each quota group who receive the highest votes are elected:

A-1) Africa/female, A-2) Africa/male,

B-1) Asia-Pacific/female, B-2) Asia-Pacific/male,

C-1) Europe/female, C-2) Europe/male,

D-1) Latin America/female, D-2) Latin America/male,

E-1) North America/female, E-2) North America/male,

F-1) Middle East/female, F-2) Middle East/male.

Ex officio members with voting rights are the Newsletter Editor, President of the IPRA Foundation, heads of regional associations and the Secretary General(s).

Additional ex officio, non-voting members are one convener of each IPRA Commission. The Administrative Meeting may appoint other ex officio members for specific purposes..

Art. 10:  The Executive Committee

The Executive Committee consists of six members, which are nominated by the Secretary General(s) and elected by the Council from its members representing the six regional groups. It must be gender and regionally balanced. The Secretary General(s) will be Ex-officio member(s). For administrative continuity the outgoing Secretary General(s) may serve in the next Executive Committee until the next IPRA conference.  If a vacancy occurs, the Executive Committee shall fill the vacancy by cooption.

The Executive Committee shall give advice to the Secretary General(s), determine IPRA’s policy matters between Council and Administrative meetings, and assist in the policy implementation and all interim work of IPRA.

The Executive Committee may appoint subcommittees for specific tasks (e.g. to prepare revisions of  the statutes and to assess IPRA’s work).

Art. 11:  The Secretary General(s)

The Secretary General(s) shall be responsible for the conduct of day-to-day activities of IPRA, including organising a general conference every two years.  The Secretary General(s) should normally be full faculty members. One or two Secretary General(s) may be elected.

She or he or both will consult with the Executive Committee and keep the Council informed.

Art. 12:  Regional Associations and Councils

Regional Peace Research Associations are established and should be associated with IPRA based on the approval of an Administrative Meeting. They may have their own legal status and statutes in line with the legal provisions of the country of inscription. Their operations shall be semi-autonomous from IPRA and may enter into agreements with other organisations freely on mutually acceptable terms in line with IPRA’s objectives and aims.

Based on these provisions a Regional Peace Research Association may elect or appoint its own structures, decision-making bodies, conveners, and representatives.

An Administrative Meeting of IPRA may withdraw its endorsement if the goals or functioning of the regional association and IPRA become incompatible.

Art. 13:  IPRA Commissions

IPRA’s scientific work occurs in its Commissions. New Commissions may be proposed by IPRA members and will be established by the SGs in consultation with the Executive Committee and the IPRA Council.

IPRA Commission Convenors are the key actors in organising peace research and representing its academic quality. A Commission may elect or appoint one or more conveners who must be IPRA members in good standing. Young promising IPRA members should be encouraged to become co-convenors. IPRA’s commissions should be encouraged to publish their results in peer-reviewed journals or books.

If an elected convener acts against the aims of IPRA, he/she may – in rare and exceptional circumstances – be removed by the Executive Committee, and replaced in consultation with the Commission in question.

General functioning of the Commissions shall be reviewed but not infringed upon by the Executive Committee. All Commissions should submit reports on their past activity within 60 days of the General Conference.

Convenors who fail to do so should be once reminded to send their report within 30 days. In case of omission, the SGs and the Ex. Com. should propose in cooperation with Commission members a new convenor to manage the Commission until the next conference.

Convenors rotate out of leadership at least every six years.

Given the constraints in the number of available conference rooms and to reduce the costs for renting such rooms the Secretary General(s) in consultation with the Council and Commission Convenors may merge commissions for the next General Conference.

Art.13a: IPRA Study or Working Groups

IPRA Study or Working Groups may be established with the approval of the Executive Committee, provided that their purposes and activities are compatible with this Statute.

Art. 14:  IPRA’s Advisory Council

An Advisory Committee on Peace Research shall be made up of directors or representatives of major peace research institutes, programmes, national and regional organisations, foundations and advocacy groups supporting peace research, without IPRA voting or decision-making privileges but to assist in achieving these tasks:

Art. 15:  Nomination Committee

The Administrative Meeting may appoint a Nomination Committee to submit a slate of candidates for the offices of Secretary General and IPRA Council members at the next General Conference. If this is not feasible the Secretary General(s) may do so after consulting with the Executive Committee.

Art. 16:  Nominations and Elections

Any paying IPRA member may nominate the Secretary General(s) and members of the IPRA Council in writing stating who made the nomination, and that the nominee has agreed to be nominated. Anybody who has paid the membership fee and is duly nominated is eligible for election to an IPRA office.

All nominations must be made at least 24 hours before the Administrative Meeting. Nominations must be carefully reviewed by the Nomination Committee.

The Nomination Committee shall prepare a list of submitted nominations. If there are no more nominees than offices, the Administrative Meeting may decide to elect by acclamation. Otherwise, all elections require a secret ballot.

Art. 17: Permanent Administrative Office of IPRA

IPRA’s SG(s) should promote setting up IPRA’s permanent administrative office that should keep the archives and maintain IPRA’s permanent website, and file all agreements of the Administrative meeting, the audited financial reports and the reports of Commission Convenors. Other functions should include:

Art. 18:  Finance

IPRA’s financial resources include:

The association and financial year is the calendar year (from 1 January to 31 December).

The Secretary General(s) in consultation with the Executive Committee may appoint a cashier acting under their supervision and two auditors who have been or are members of the IPRA Council. Their task is to review the accounting records, to certify that the accounting has been correct and transparent and to report their results to the IPRA Council and the Administrative Committee. The original accounting records should be archived by the cashier or the Secretary Generals.

Art. 19: Languages

IPRA’s working language is English. All members are entitled to express themselves in one of UNESCO’s working languages.

Art. 20: Publications and Statements

Decisions as to what publications are to appear under the auspices of IPRA, and what statements are to appear in the name of IPRA, shall be taken by the Secretary General(s). In case of doubt the Executive Committee should be consulted.

Art. 21: Amendment

This Statute may be amended by a 2/3 majority of the entitled paying members present and voting at the Administrative Meeting of a General Conference.

Art. 22: Termination of Membership

Membership may be terminated:

Art. 23: Dissolution

The decision to dissolve the Association shall need a 2/3 majority of the members participating in the Administrative Meeting of a General Conference that was called for this purpose at least three months in advance.

If IPRA is dissolved, the Regional Associations may take up the functions of IPRA. The key representatives of the regional organisations should continue the task of IPRA by consensus or by 2/3 vote, until it is possible to restart IPRA.

IPRA STATUTES (to be approved in November 2018)

IPRA STATUTES (revised as of August 2014)

IPRA STATUTES (revised as of November 2012)

IPRA STATUTES (registered as of March 2008 in Belgium) in Dutch

IPRA STATUTES (revised as of September 2006) in English

IPRA STATUTES (revised as of September 2006) in French

Present IPRA Statute (2014)

The name of the Association is the International Peace Research Association, hereafter called IPRA. It was established at a conference held in London on December 3, 1964. The association year is the calendar year.

IPRA is a voluntary non-profit association of researchers and educators cooperating for scientific purposes.

The purpose of IPRA is to advance interdisciplinary research into the conditions of peace and the causes of war and other forms of violence. To this end IPRA shall undertake measures of world-wide cooperation designed to assist the advancement of peace research, and in particular:

IPRA, as an organization, is fully committed to the principles of equity and diversity, based on geographical representations, genders, races, classes, sexual preferences, ages, religions, cultures, political perspectives, and areas of expertise in research, education, and action/advocacy. Such diversity should be reflected in the IPRA Council, the Executive Committee, the officers of the organization, the Regional Associations and Councils, the IPRA Commissions, and such other organs of IPRA that may be established in the future.

To achieve the purpose mentioned in Art. 3, IPRA will engage, as far as possible in close cooperation with UNESCO, in such activities as:

IPRA shall be composed of three classes of members: individual scholars, scientific institutions and scientific associations, able to accept membership of the Association. IPRA may also have contribution members. Applications will be considered by the Executive Committee.

As a general rule, General Conferences shall be held at least every second year. At the General Conference there shall be a scientific programme and an Administrative Meeting.

The Administrative Meeting shall hear and approve the report of activities and the financial report of the Secretary General and any other report the IPRA Council shall deem appropriate to submit to it. The Administrative Meeting shall elect the Secretary General, Secretary General-Elect and the IPRA Council. The term of the Council shall begin immediately and continue until the next Administrative Meeting. The term of the Secretary General shall begin as soon as practically possible after election. The Administrative Meeting of the General Conference shall determine the general policy of the Association. Any individual or corporate member, whose membership fees are not in arrears, shall have one vote. Representatives voting for corporate members or for individual members not present in the Administrative Meeting must bear credentials from the respective corporate and individual members.

The IPRA Council shall consist of elected and ex officio members. The Administrative Meeting elects 24 members by quota-election for a period of four years. Those who receive the most and second votes among the candidates in each quota of A-1) Africa/female, A-2) Africa/male, B-1) Asia-Pacific/female, B-2) Asia-Pacific/male, C-1) Europe/female, C-2) Europe/male, D-1) Latin America/female, D-2) Latin America/male, E-1) North America/female, E-2) North America/male shall be elected. Those who receive the most votes among the candidates in each quota of F-1) Middle East/female, F-2) Middle East/male, G-1) Russia and former socialist European countries/female, G-2) Russia and former socialist European countries/male shall be elected.

Ex officio members are the Newsletter Editors, IPRA foundation President, heads of regional associations and Secretary General, and, during the first election period after the change in office of the latter, his or her immediate predecessor. In addition, one convener of each IPRA Commission will join the Council, as ex officio, non-voting members. The Administrative Meeting may decide to appoint other ex officio members. The Council shall advise the Executive Committee and the Secretary General in important questions.

The Executive Committee shall consist of at least five members, elected by the Council from its members. The Executive Committee must be gender balanced and reflect regional representation. The Executive Committee shall determine the policy matters of IPRA between the General Conferences. It shall give general directions to the Secretary General, and assist him or her in their implementation. Special Conferences, dealing with specific topics, will be held on the decision of the Executive Committee. If a vacancy occurs on the Executive Committee between meetings of the General Conference, the Executive Committee shall fill the vacancy by co-option. The two secretaries general shall be Ex-officio members of the Executive Committee while the five other members are nominated by the Secretaries general based on regional and gender balance and should be endorsed by the Council .The five Executive Committee Members shall serve for not more than two terms just like the secretaries general. In order to ensure administrative continuity in IPRA the outgoing secretaries general should serve in the next IPRA Executive Committee for a period of two years which ends at the next IPRA conference 

The Secretary General shall be responsible for the conduct of day-to-day activities of IPRA. He or she will consult with the Executive Committee and keep the Council and the Secretary General-Elect informed. Because of the voluntary role of the Secretary General and the fact that it is such demanding on top of the holder’s main paid job, two secretaries-general are elected for four years period to conduct the day to day activities of IPRA, including organizing a general conference every two years. The secretaries general should normally be full faculty members and should agree between themselves who will host the first conference and where. The two shall submit proposals explaining the main theme of the conference and why they want to organize it in the host countries.  The IPRA Executive Committee will shortlist two or more proposals for the coming four years and submit for approval to the next IPRA General Conference Administrative meeting. To ensure gender and regional balance the two secretaries for every four year term should be female and male, and should come from two different regions.  The Executive committee will give priority to proposals from regions where IPRA conferences have not been held for a very long time. 

 

Regional Peace Research Associations may be established or associated with IPRA by decision of an Administrative Meeting, and periodically reconfirmed. A Regional Peace Research Association may elect or appoint one or more conveners. These appointments will be subject to ratification by the IPRA Executive Committee, which may, in exceptional circumstances, veto the choice(s) made and appoint other(s) to the role of convener(s), instead.

IPRA Commissions may be created and supported by decision of the Executive Committee, provided that their purposes and activities are compatible with the statute of IPRA, and periodically reconfirmed. A Commission may elect or appoint one or more conveners. These appointments will be subject to ratification by the IPRA Executive Committee, which may, in exceptional circumstances, veto the choice(s) made and appoint other(s) to the role of convener(s), instead.

Commission Conveners are the key actors in organising peace research in IPRA. After every IPRA General Conference 60 days later they are required to give a detailed  report  of the activities of their commission, including potentially publishable papers,  to the Secretaries General. Any commission that cannot garner up to 10 (Ten) participants/presenters at any IPRA conference shall revert to the status of a “Caucus” for that conference and would only regain a “Commission” status in subsequent conferences if it meets this minimum criterion. Commissions should work in between IPRA conferences to consolidate their academic work. 

The Administrative Meeting may appoint a Nomination Committee to submit a slate of candidates for the offices of Secretary General and IPRA Council members at the next General Conference.

Any member of IPRA may make a nomination for Secretary General, Secretary General-Elect or IPRA Council offices provided that it is made in writing and clearly states who makes the nomination, and that the nominee has agreed to be nominated. Nominations that are to be considered by the Nomination Committee have to be made more than 24 hours prior to the opening of the Administrative Meeting. Apart from its own proposals, the Nomination Committee shall prepare a list of nominations thus made. Anybody who has paid the individual membership fee and is duly nominated, is eligible for election to an IPRA office. If there are no more nominees than offices, the Administrative Meeting may decide to elect by acclamation. Otherwise, all elections take place by closed votes.

The financial resources of IPRA shall include:

The working languages of the Association shall be those of UNESCO. The application of this principle shall be determined by considerations of practicability and efficiency.

Decisions as to what publications are to appear under the auspices of IPRA, and what statements are to appear in the name of IPRA, shall be taken by the Administrative Meeting or the Executive Committee.

This Statute may be amended by a 2/3 majority of the members present and voting at the Administrative Meeting of a General Conference.

Membership may be terminated:

The decision to dissolve the Association shall need a 2/3 majority of the members participating in the Administrative Meeting of a General Conference convoked for the purpose at least three months in advance.

INTERNAL RULES

At the 17th General Conference in Brisbane (1996) the Secretary General (Karlheinz Koppe) was mandated to formulate the following internal rules which have been in vogue for many years but until now have not been formulated in written form. The Secretary General submitted a text to the Council which gave its agreement so that these rules from now on are formally binding on all officers and members of IPRA (from the IPRA

Newsletter, vol. 35, no. 1, March 1997).

Due to financial strains the working language of the Association is English, but all members shall have the right to express themselves in one of the working languages of UNESCO.

NB With the amendments to the statutes, adopted in the Calgary Conference, the first two points of the ‘internal rules’ not more valid, as the elections are for four year terms.

IPRA STATUTES (revised as of August 2014)

IPRA STATUTES (revised as of November 2012)

IPRA STATUTES (registered as of March 2008 in Belgium) in Dutch

IPRA STATUTES (revised as of September 2006) in English

IPRA STATUTES (revised as of September 2006) in French